Calendar that thinks. Queue that works.
Set your availability once. Conflict detection prevents double-bookings. Recurring rules automate your regulars. Your daily queue shows exactly what's ahead, what's in progress, and what needs review — in one glance.
Your calendar shouldn't be a second job.
Separate calendar apps. Spreadsheets for recurring clients. Text messages to confirm. Manual checking for time conflicts. A sticky note reminding you about your cancellation policy.
Most therapists piece together scheduling from tools never designed for clinical practice. Mediyn replaces all of it.
Set It Once. Update When You Need To.
Define your weekly availability with recurring templates — Monday 9am-5pm, Tuesday 10am-6pm, Wednesday off. Templates repeat automatically. Adjust whenever your schedule changes.
- Weekly recurring availability templates
- Exception dates for vacations and time off
- Buffer time and break time between sessions
- Google Calendar and Outlook sync
- SMS and email reminders (24hr, 1hr before)
Individual. Group. Telehealth. Your Rules.
Custom names, durations, rates, and CPT codes. A 50-minute individual session. A 90-minute group. A 30-minute telehealth check-in. Each type carries its own billing configuration — documentation and invoicing stay consistent.
- Custom session names, durations, and rates
- CPT code linked to each session type (90834, 90837, etc.)
- Individual, group, couples, and telehealth support
- Per-therapist rates in clinic mode
- Billing configuration flows to invoices and superbills
No More Double-Bookings. Ever.
Create a session — manually or through booking — and Mediyn checks for conflicts against your existing schedule. Overlap? Blocked. Patient already has an active session in progress? Can't create a new one. The system catches what you might miss.
- Automatic conflict checking on every session creation
- Time overlap detection against existing schedule
- Active session prevention — one session per patient at a time
- Works for manual creation and patient self-booking
- Buffer time respected between back-to-back sessions
Your Regulars, Scheduled Automatically.
Every Tuesday at 2pm with Patient A. Indefinitely or for 12 weeks. Mediyn generates sessions up to 90 days ahead. Pause when a patient takes a break. Resume when they're back. Cancel the rule — optionally cancel all future sessions.
- iCal RRULE standard — weekly, biweekly, custom intervals
- Auto-generates sessions up to 90 days ahead
- Pause and resume for patient breaks
- Google Calendar and Outlook sync
- SMS and email reminders for every generated session
Your Day. Four Buckets. One Glance.
The daily queue is your command center. One view. No digging. You always know what's next.
Upcoming
Sessions scheduled, not yet started
In Progress
Sessions currently happening
Needs Review
AI documentation waiting for review
Completed
Approved and done
Every Session Follows a Clear Path.
State transitions happen automatically where appropriate — processing starts when recording is submitted — and manually where you need control, like approving documentation.
No backward transitions. An approved session can't revert. Clinical records stay intact.
Protect Your Time. Automate the Awkward Part.
Fee triggers automatically. Invoice generated. No awkward email. No manual follow-up.
Notice Period
How many hours before session must a patient cancel? (24 hours, 48 hours, etc.)
Late Cancellation Fee
Charged when cancelled within the notice window
No-Show Fee
Charged when patient doesn't show up
Scheduling That Feeds Documentation, Billing, and Engagement.
Session moves to “In Progress” — documentation flow begins. Reaches “Approved” — billing artifacts ready to generate. Cancellation — policy enforcement triggers automatically.
Your schedule is the backbone of your practice workflow. Mediyn treats it that way.
Next Up: Billing & Payments
Sessions approved. Now get paid. Invoices from session data. Superbills in CMS-1500 format. Stripe-powered payments. Session packages. Late-cancel and no-show fees — all connected to your schedule.
Explore BillingLess Time on Your Calendar. More Time with Your Patients.
7 days free. Full access. Credit card required. Cancel anytime.